Spreadsheets remain among the most commonly used tools around the globe.From solving math-related issues to budgeting, organizing lists, and organizing and storing data spreadsheets can be so useful that they’re essential to accounting, marketing as well as human resources, data analytics and various other departments.They are also utilized by small-scale companies to track the inventory prior to scaling operations and implementing production ERP programs.
We’ve compiled a list of our Top 10 Excel features that can assist you in managing spreadsheets more quickly and more effectively.
Create an option dropdown list
To create a dropdown menu in a cell by choosing the cell that you are interested in and clicking the Data tab, then Data Validation.Select the settings that best suit your spreadsheet and click “OK”.After that, when you select the cells, a tiny dropdown arrow will appear just to the left to the right of the cell.
When working with a big spreadsheet, you may want to keep specific rows or columns visible as you scroll.To accomplish this, make use of Excel’s freeze panes feature.Simply select the cells that you would like to freeze and then click view > freeze panes.A checkmark will be added on the item in menu in order to show that the panes are now frozen.
Sum one row or column
To quickly summarize all the numbers of the row or column make use of to use the SUM function.Select the cell which will be the one that contains the total and then enter “=SUM(“.After that, highlight the cells you wish to be included in the sum and press enter.
Block cells in view
If you handle confidential information , Excel’s “Hide Cells” function to conceal the information from view.To do this, simply select the cells you wish to conceal and then go to the Format tab, then Conditional Formatting and Hide Cells.Select a hiding condition for the cells, and you’re done.
Add an hyperlink
To bring interactivity to your spreadsheet, include hyperlinks in cells.Choose the cell you want to link to and click Insert Hyperlink.Enter in the address of your site or document you would like to hyperlink to within the dialogue box.
Excel provides a variety of options for sorting data.One option is to choose the cells you wish to sort and then click Data > Sort.The dialog will open and allow you to select how you would like to organize your data.
Create a chart
If you’d like to present the data you have in visual form you can utilize Excel to create charts using the spreadsheet data.Select the cells you would like to include in the chart, and then go to the Insert tab and then Chart.A dialogue box will appear and let you select the kind of chart you wish to create.
To format the contents of a cell it is possible to use Excel’s shortcut keys.For instance, to create bold text, press Ctrl/Command and B.To make text bold simply press Ctrl/Command +.Additionally, you can utilize shortcuts to change the size, alignment, font and color with ease.
Reorder rows and columns
You can change the order of spreadsheet rows and columns using an easy drag-and-drop procedure.The first step is to click on the header of the column or row of the object you’d like to move. Then, when you’ve seen an arrow with four heads, you are able to move it to a different position.
Protect your spreadsheet
In the event that you do not want anyone other than you to modify the spreadsheet or deleted accidentally, make use of Excel’s features to protect it.Select the cells you wish to safeguard and click the Tools menu, then Protection and finally Protect Sheet.Select the level of protection you wish to apply using the dialog box.
Excel has a myriad of tricks and tips as well as shortcuts and other innovative methods for managing information.Here are a few of the basic tips to help you work more quickly and more effectively.Once you’ve got the basics down it is possible to apply more advanced techniques and master spreadsheets.Microsoft provides many templates for tutorials, explanations, and tutorials on how you can get the most of Excel’s capabilities.